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Club Policies

The following are the Greenwood Athletic Club Metropolitan District (the “District”) Policies and Rules adopted for the athletic club and outdoor tennis courts at the Greenwood Athletic and Tennis Club (the “GATC”) to ensure maximum enjoyment and usage of the GATC by its members and to establish a basis for conduct of persons using the GATC.

All members, guests and other persons using the GATC facilities must abide by all applicable Policies and Rules of the GATC in order to ensure the health, welfare and safety of all persons on the GATC premises.

The District, the GATC and the GATC management reserves the right to refuse or revoke privileges to anyone who violates these Policies and Rules and to remove and/or ban such persons from the GATC premises.

All use of the GATC facilities is at your own risk. Neither the District, the GATC nor the GATC management is responsible for any athletic injuries or other injuries sustained while using the GATC facilities.

The Policies and Rules for the Tennis Club (which term includes the indoor and outdoor tennis courts) may vary from what is printed here.

View printable copies here:

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MEMBERSHIP OPTIONS

Member shall be defined as an advance-pay multiple time user of the GATC.

Single Membership: An individual membership for adults 18 years of age or older based on the following categories:

Associate: ages 18 through 27
Young Professional: ages 28 through 37
Classic: ages 38 through 69
Senior: ages 70 and over

Dual Membership: A dual membership for (1) a married couple; (2) an adult, 18 years of age or older, and one other adult, 18 years of age or older, from the same household; or (3) an adult, 18 years of age or older, and one child or legal dependent 18 years of age or younger or 24 years of age or younger if enrolled as a full-time student. Proof of shared residence in the form of driver’s license or utility bill, proof of full-time college enrollment and written legal documentation of guardianship, as applicable, must be provided at the time of enrollment.

Family Membership: (1) A married couple; (2) two adults, 18 years of age or older, living in the same household with children or legal dependents 18 years of age or younger or 24 years of age or younger if enrolled as a full-time student; or (3) one parent and two or more children or legal dependents 18 years of age or younger or 24 years of age or younger if enrolled as a full-time student. Proof of shared residence in the form of driver’s license or utility bill, proof of full-time college enrollment and written legal documentation of guardianship, as applicable, must be provided at the time of enrollment.

Nanny Membership: A nanny may be added to a membership that includes a child 14 years or younger. Member must fill out and submit a guardianship form.

Corporate Membership: Specific information on our Corporate Membership option is available from a GATC Membership Representative (exclusive of Tennis Memberships).

College Add-On Membership: Young adults, between 19 and 24 years of age that are enrolled as a full-time student may be added to their parent’s or legal guardian’s Single Membership for an additional charge. Proof of full-time college enrollment in the form of current college registration and a valid student I.D. must be provided at the time of enrollment. The Single Membership must be active at the time of enrollment. If a College Add-On Membership is purchased, there will be no refunds in the event that the College Add-On Membership is not fully used.

In the event that a parent or legal guardian with a Dual Membership wishes to add a child or legal dependent, between 19 and 24 years of age that is enrolled as a full-time student, to their membership, the membership must be upgraded to a Family Membership. Initiation fees may apply.

If not enrolled in college, each child or legal dependent on a Family Membership who reaches the age of 19 will be required to purchase an Associate Membership. Initiation fees in such cases will be waived if there is no lapse of time between the Family Membership and Associate Membership.

Status Changes: If a status changes (including, but not limited to, divorce, separation, relocation or age) members should notify the Business Office so that each member can be enrolled into the appropriate membership.

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YOUTH POLICY

View our Complete Youth Policy here»
Except as otherwise provided herein, children under 14 years of age in the GATC athletic club facilities are required to be accompanied by a parent (or adult member 18 years of age or over) at all times, as detailed in our Youth Policy document.

Young adults between 14 and 17 years of age may utilize the GATC athletic club facilities without adult supervision only if they have participated in our Youth Certification. This assures their knowledge, safety, and well-being in using certain areas of the GATC. A parent consent form and a birth certificate are needed for a dependent child to complete a Youth Certification, which consists of a physical and written assessment. Refer to Youth Policy document for more detailed information.

Use of Outdoor Tennis Courts: Children 10 years of age and under must be accompanied by a parent (or adult member 18 years of age or over) or GATC tennis professional for all court utilization including ball machines. The exception would be a child who is able to demonstrate exceptional tennis skill and knowledge of the rules and court etiquette. The minimum skill level for children 10 years of or under to utilize a court unattended is the satellite level. Children not participating in our development program may be tested by any GATC tennis professional to determine their level of play.

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MEMBERSHIP PAYMENT TERMS

All initiation fees, monthly membership dues, and GATC charges may be subject to change. Members will be appropriately notified of such changes, as determined by management.

Prepayment Discount: If a member wishes to prepay his/her membership for one year in advance, the dues will be discounted by 10%. This prepayment arrangement is non-refundable and non-transferable.

Membership dues and charges must be paid monthly to maintain an active membership. Partial payment of the initiation fee and any outstanding balances will be required to rejoin if the membership cancels due to non-payment. If there is no balance owed and an individual would like to rejoin, then only partial repayment of the initiation fee will be required.

The obligation to pay dues is not dependent upon the availability of all the GATC’s designated facilities. Tournaments, construction, repair and/or maintenance of some facilities, and/or other occurrences may make it necessary for the GATC to restrict use of one or more of the facilities or to temporarily close the GATC. Dues will not be reduced or suspended during these occurrences.

Charges left outstanding 30 days after billing are subject to a service charge. Cancellation or closure of a credit card or bank account used for billing purposes in no way relieves the member of his or her responsibility for payment. Any member who is still delinquent on his or her obligation to the GATC for more than 30 days may be suspended from use of the GATC facilities, terminated from membership, and reported to a collection agency.

Members are responsible for giving written notice to the GATC of any change of address, billing information, or membership types by the last day of the preceding month in order to reflect the change in the following billing cycle. There will be no refunds given post billing.

Management reserves the right to terminate a membership without a prior suspension of privileges if sufficient cause is determined.

If the membership is terminated due to a violation of the Policies and Rules, the member shall be legally obligated to pay any unpaid balance due the GATC. The GATC shall retain all fees, dues, and sums previously paid by the member to the GATC with no right of the member to obtain any refund.

Medical Freeze: A member may apply for a leave of absence of up to six months for medical reasons only. Verification in writing from the member’s administering physician is required in advance of the effective date of the medical leave. During medical leave, collection of dues is placed on hold and the member may not utilize any of the GATC facilities. If at the end of the six months, the member is still medically unable to utilize the GATC, a second sixth month period may be granted. The member must reapply in writing by the last day of the month preceding the end of the initial medical leave with additional notification in writing by a physician or dues will be reinstated automatically at the regular rate at the beginning of the next month. If at the end of the two sixth month medical leave periods the member is still medically unable to use the GATC, the member will be contacted to make arrangements regarding payment and continued membership status or membership cancellation. The GATC will not offer a refund or credit of dues for past months that were not used.

Alumni Members: If a previous member that has resigned wishes to return to the GATC, he or she will be required to pay half of the current initiation fee or back dues, whichever is less.

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RESIGNATION OF MEMBERSHIP

Should a member need to resign a membership, the account balance must be brought to zero and the membership must be resigned, in writing, a full billing cycle in advance (e.g. any member resigning between January 2-January 31 will be billed for February.) Written resignations may be submitted to the GATC cancellation department by filling out this form (click here), hand delivery, First Class U.S. Mail or electronic mail (sheri@greenwoodatc.com). A confirmation receipt from the GATC cancellation department must be received to confirm resignation. Oral resignations will not be accepted.

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GUEST FEES AND PROCEDURES

Guest is defined as a single day user of the GATC.

In an attempt to provide security and convenience to members, the following guest policies have been established.

Guest fees are not intended to be a substitute for membership.

Guests may use the GATC up to three times in a one-month period.

Guests may purchase guest passes at the front desk. Please refer to the current pricing sheet for appropriate guest fees.

No other discounts will apply. Guest passes are valid through the expiration date only.

Guests must be accompanied by the hosting member and/or have an authorized, prepaid guest pass in their possession.

All guests entering the building must check-in at the front desk and complete all registration procedures, including signing in and presenting a photo I.D., prior to entering the GATC facilities.

Free Guest Day for members is scheduled on the 3rd Friday of each month. Occasionally free guest days will be scheduled on a different date due to the scheduling of special events; such changes will be posted at the desk.

One guest per adult member (18 years of age or over) is allowed on Free Guest Day. Free Guest Day counts toward the three visit per month limit. Guests must be accompanied by a member on Free Guest Days.

An adult member or guest must accompany all guests 17 years of age or younger at all times. Guest passes may not be used as a substitute for guest fees associated with a training session or program.

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MEMBER CHECK-IN PROCEDURES

All members will be required to present their membership card/I.D. upon entering the GATC.

Unauthorized use of a membership card/I.D. by a person other than the GATC member to whom the card is issued may result in termination of membership and/or removal from the GATC premises. Please report all lost membership cards immediately to the GATC management. Replacement of a lost, stolen, or destroyed membership card may require a fee.

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OUTDOOR TENNIS COURT RESERVATION PROCEDURES AND POLICIES

The spirit of our open court reservation system is to provide for fair and efficient use of the courts and for the enjoyment of all our members. The actual amount of open court time made available on a daily basis is not guaranteed and is at the discretion of the GATC management. Members may reserve courts up to six days in advance beginning at 7:00 a.m. for all reservations through 2:30 p.m. For reservations up to six days in advance after 2:30 p.m. the reservation period begins at 8:00 a.m. Open court time reservations are made on a first come, first serve basis. Individual members may arrange one advanced court time per day. Additional same-day reservations may be made upon completion of the first reserved court time provided space is available. To make a reservation, you may call the reservation line at (303) 771-2588 or visit www.GreenwoodATC.com and go to our court reservation page.

Guests may reserve courts up to two days in advance beginning at 10:00 a.m. A $30 non-refundable court reservation fee is required. Each guest must pay a guest fee, in addition to the court reservation fee.

Individuals, who hoard courts, frequently cancel reservations, deliberately double book courts, arrive late, leave court times early or have a history of no-showing for reserved courts; face reservation sanctions, no-show fees and/or termination of their membership. A reservation is considered to be a “no-show” 15 minutes after the posted reservation time. At this point, the reservation is terminated and returned to the Tennis Club for general usage. A fee of $20.00 may be assessed for all late court cancellations and no-shows to the primary reservation holder. To avoid cancellation fees, cancellations must be completed on-line or by calling the front desk more than 24 hours prior to the beginning of the recorded reservation time.

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OUTDOOR TENNIS PROGRAM AND LESSON INFORMATION

Cancellations: Private lesson cancellations require a minimum of 24 hours notification prior to the scheduled appointment. The full-posted price of the lesson may be charged for late cancellations.

Program cancellations received at least seven days prior to the start of the session will receive a full refund less a $5 processing fee. Cancellations received less than seven days prior to the start of the program will receive a credit toward another program during the current winter or summer season.

Guest Program Participation: Availability of enrollment in programs for Guests is dependent upon space availability; members are given priority in enrolling for programs. Pricing and restrictions for guests are posted for applicable programs.

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GENERAL RULES

All persons on the GATC premises must conduct and present themselves in such a manner as to preserve the comfort, health, safety and welfare of others on the GATC premises.

Proper etiquette, language, and courtesy are to be observed at all times. This includes proper conduct and relinquishing of the courts/studios on schedule. Violators (members or guests) may be asked to leave without a refund.

No outside food and beverages are allowed within the GATC facilities.

Proper footwear must be worn for designated surfaces at the GATC facilities, including, but not limited to the Tennis Club. No flip-flops or toe-less shoes are allowed in the weight room or cardiovascular areas. No black-soled shoes shall be worn where specified. No form of skating or skating footwear, skateboards or roller blades ares permitted in the GATC building. No lacrosse or hardball playing is allowed inside the GATC facility.

Proper attire is required at all times for each respective sport. No torn, ragged, or cut-off clothing is permitted. Men must wear shirts in the public areas of the GATC, including on the tennis courts, however men may remove shirts on the basketball courts, hot yoga studio, and pools. Hats or other clothing with offensive illustrations or language are not permitted.

No smoking or tobacco products or guns, firearms or weapons of any kind will be allowed on the GATC premises.

Alcoholic beverages will be served and consumed only within designated areas of the GATC. GATC members and guests shall abide by all laws governing consumption of alcoholic beverages.

Private instruction at GATC may only be provided by GATC authorized personnel only. This includes, but is not limited to, personal trainers, Pilates instructors, tennis pros, basketball coaches, aquatics instructors and multisport trainers within all areas of GATC facilities.

All private, semi-private and group instruction sessions are non-refundable, nontransferable and expire one year after the date of purchase multi-session packs expire earlier than one year.

Cancellations: Private session cancellations require a minimum of 24 hours notification prior to the scheduled appointment. The full-posted price of the session will be charged for late cancellations.

Violation of any of these Policies and Rules by a member or persons in his/her family or guest may result in the termination of membership and/or suspension of membership or guest privileges for a period to be determined by the GATC management. During any period of suspension, the obligation for dues shall continue to maintain an active status with no lapse of membership.

Any person who willfully or neglectfully causes damage to GATC property shall pay for such damage. Members are responsible for damage incurred by dependent children and guests.

A membership may be subject to termination at the sole discretion of the GATC management if any amount due from a member remains unpaid for 30 days after it has been billed, or if membership privileges for a member have been suspended on previous occasion and if thereafter a second cause for suspension occurs.

Membership does not confer or include interest of ownership in the facilities or assets of the GATC, the District or the GATC management. Membership grants no rights to govern or control the affairs of the GATC. No member may sell or transfer his or her membership. Memberships are non-assignable.

Rental of the GATC facilities may be available to members at the sole discretion of the GATC management. The GATC Management will establish hours, days and rates for rental of all courts, exercise studios, pool, gymnasium, and classrooms for private gatherings. Management reserves the privilege of refusing rental of the GATC facilities if it is decided the function is not in the best interest of the GATC or its members.

Any person removed or banned from use of the GATC facilities or whose privileges have been refused or revoked may appeal such action.

Expiration Policy
All single personal training, small group training, swim, barre, yoga, tennis and Pilates instruction sessions are non-refundable, non-transferable and expire one-year after the date of purchase. Multi-session packs expire earlier than one year.

Promotion: It is understood that it is in the best interest of the GATC and its members to advertise and promote the activities of the GATC. All members, therefore, authorize the use of any pictures, video or audio of the members taken on the GATC premises by the GATC to be used in advertising, promotion or general publication, provided however that members may request that the GATC cease using any particular picture, video or audio in materials that are not already in existence or production. The GATC reserves the right to determine which external businesses/affiliations may advertise within the GATC.

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LOST AND FOUND

The GATC is not responsible for lost or stolen items. Lost items found by or turned in to the GATC are stored for a maximum of three weeks and then discarded or given to charity. Please contact the Activity Desk for inquiries regarding general items (i.e. lost clothing, shoes, bags, etc.) and contact the Business Office regarding lost valuables (i.e. jewelry, personal CD player, etc.).

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CELL PHONE POLICY

Athletic Club: Texting, emailing, voicemail and talking allowed in the café and outside only.

Tennis Club: The use of any mobile electronic device for communications (e.g., phone, email, text) is strictly prohibited, except in the pro shop and observation deck areas of the Tennis Club.

Locker room: The use of any electronic device for any purpose is strictly prohibited in locker rooms.

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AMENDMENT OF POLICIES AND RULES

The Policies and Rules contained herein may not contain all rules applicable to the use of the GATC. Other rules, regulations and policies (e.g. Youth Policy) may be posted in and around the GATC facilities and/or available from the Membership Office of the GATC.

These Policies and Rules are subject to change without notice and are subject to interpretation by the District and/or the GATC management. Please check with the Membership Office to verify the most current information regarding the GATC rules, regulations and policies.

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